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Uskside Amateur Radio Club
Constitution 

                                        
1. Name

The Name of the club shall be "Uskside Amateur Radio Club"

 

2. Aims

The aims of the Club shall be to further the interests of its members in aspects 
of Amateur Radio and directly associated activities.

 

3. Membership

Membership shall be open, subject to the discretion of the Committee, to all 
persons interested in the aims of the Club.

(a) Full members - Full members must be 16 years of age or over.

(b) Honorary members - Honorary Life Membership may be granted to any 
     person, who, in the opinion of the Committee, has  rendered 
     outstanding service to the Club, either directly or indirectly. Such 
     membership shall carry the rights of full membership but shall be free 
     from subscriptions.

(c) Guests - Members may invite guests to club night meetings. No visitor may attend more than three meetings in each year.

All members shall abide by the constitution of the Club. The Committee shall have power to expel any member whose conduct, in the opinion of at least three-quarters of the full Committee, renders that person unfit to be a member of the Club.

No Member shall be expelled without first having been given an opportunity to appear
before the Committee.

4. Subscriptions

(a) The annual subscription for membership has been set by the Committee at a rate of £15.00     per annum. All membership fees to be paid by the end of January each year. 

(b) In addition to the annual subscription, a per meeting room charge (payable to the Club     

  venue) of £5.00 is to be paid by all attendees


(c) All subscriptions shall be due and payable at the beginning of the financial year.
   Members in arrears have no voting rights.

(d) The financial year shall be determined by the Committee.


(e) A member shall be deemed to have resigned from the Club, if, by the 
     end of the financial year, the subscription has not been paid.


(f) The Committee shall have the power to waive or reduce subscriptions in special 
   circumstances for a period not exceeding 2 years at a time (4).

 

5. Finance

All monies received by the club shall be the responsibility of the Treasurer. 
Withdrawals of said money will be at the decision of all paid up members by agreement at Club Meetings.  

6. Membership of the Club Committee

The  Club's  affairs  shall be administered by a Committee elected at the Annual General Meeting. The Committee, in whom the Club's property shall be vested, shall consist 
of:


(a) A Chair who will preside at all meetings at which he is present.


(b) A Club Secretary who will be responsible for:

   (i) keeping the minutes of all meetings of the Club.


   (ii) ensuring that all correspondence is correctly handled.

   (iii) maintaining the definitive register of members and honorary members.

   (iv) maintaining a register of Club equipment.

(c) A Treasurer, who will be responsible for:

   (i) keeping the Club's accounts.

   (ii) advising the Committee on all financial matters.

   (iii) preparing the accounts for audit and presenting them at the AGM.

 

7. Committee Standing Orders

The quorum for the Committee shall be 3 members

In the absence of a quorum, business may be dealt with, but any decisions taken only
become valid after ratification at the next meeting at which a quorum exists.

(b) Committee meetings may be called by the Chair, the Secretary or any vote.

 

8. Annual General Meeting

(a) The Annual General Meeting shall normally be held at the beginning of each financial year. At least 21 days' notice shall be given to each member via Email..


(b) The quorum for the meeting shall be 3 paid-up members.
   
(c) The agenda for the meeting shall be:

   (i) Apologies for absence
   (ii) Minutes of the previous AGM
   (iii) Chair's report

   (iv) Club Secretary's report
   (v) Treasurer's report
   (vi) Election of the new Committee
   (vii) Election of auditors
   (viii) Other business


(d) Items (i) to (v) shall be chaired by the outgoing Chair, item (vi) by an acting Chair who is
      not standing for election to office, and the remaining business by the newly elected Chair.

(e) Nominations for Committee members will only be valid if confirmed by the nominee at the 
     meeting or previously via Email.

(f) Items to be raised by members under other business must be notified to the Club Secretary       not less than 21 days before the AGM.

 

9. Extraordinary General Meeting

(a) Extraordinary General Meetings may be called by the Committee or not less than 3 
     members of the Club, the date of the meeting being the earliest convenient as decided by
     the Committee.

    At least 28 days' notice via Email must be given to the Secretary, who in turn shall give
   members at least 14 days' notice Via Email of the agenda. No other business may be
    transacted at the EGM.

(b) The quorum for the EGM shall be 3 

 

10. Amendments to the Constitution 

The constitution may be amended only at an EGM called for that purpose.

 

11.Winding-up of the Society

(a) The decision to wind up the Club may be taken only at an EGM.

(b) The funds of the Club shall, after the sale of all assets and the payment of all outstanding
     debts, be disposed of as directed by members at the final EGM

This document was last updated 26/01/24 in accordance with proposals raised and
seconded by all members present at the Club Annual General Meeting held on
25/01/24.

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