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This document was last updated 10/08/2026
18/08/26 per proposals raised and seconded by committee members present at the Club Extraordinary General Meeting held on 18/08/2026
1. Name
1. Name
The Name of the club shall be "Uskside Amateur Radio Club"
The Name of the club shall be "Uskside Amateur Radio Club"
2. Aims
2. Aims
The aims of the Club shall be to further the interests of its members in aspects of Amateur Radio and directly associated activities.
The aims of the Club shall be to further the interests of its members in aspects of Amateur Radio and directly associated activities.
3. Membership
3. Membership
Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Club.
Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Club.
a. Full members - Full members must be 16 years of age or over.
i. Members under 18 should have parents or guardians' permission to join the Club and are entitled to a 50% discount.
ii. Members under 16 are entitled to free membership and should be accompanied by an adult approved in writing by their parent or guardian.
iii. Members under 16 years of age cannot excise voting powers in relation to club administrative matters at an AGM or EGM, However, the committee may seek their thoughts and input on non-executive club matters
b. Honorary members - Honorary Life Membership may be granted to any person, who, in the opinion of the Committee, has made outstanding service to the Club, either directly or indirectly. Such membership shall carry the rights of full membership but shall be free from subscriptions.
c. Guests - Members may invite guests to club night meetings. No visitor may attend more than three meetings in each year.
i. Non-Voting Members: All members are considered non-voting members upon joining the club. Non-voting members are welcome and encouraged to take part in all club events and net. However, a member shall not be eligible to cast a vote on club matters until they have attended a minimum of six (6) club sessions. Upon fulfilling this attendance requirement, the individual will automatically be granted full voting privileges.
ii. Only voting members, having been members for the previous 12-month period, and having attained a weekly attendance level of approximately 50% or 26 weeks are eligible to be nominated for a committee position, whether that be as an Officer of the Club or an Ordinary Committee Member. Any member seeking election to the committee will be expected to play an active role in the administration of club affairs, whether they be an Officer or Ordinary Member.
iii. Proxy Voting: 1 x Proxy vote is permitted for each fully paid member.
Donations - The club may accept donations from both members and non-members. All donations are strictly voluntary and are received with the understanding that they are given to support the club's activities. Donating does not entitle the individual to any preferential treatment, elevated status within the organisation, or automatic membership.
Suspension - The Committee shall have the right at any time to suspend a person's membership of the Club or issue any sanctions as seen fit by the committee, should they have any evidence that the member has done anything that might bring The Club or its members into disrepute.
An Extraordinary General Meeting of The Club must be called within seven days of the suspension, to take place not later than 21 days of the suspension. The committee will appoint a chairperson for the meeting. The Extraordinary General Meeting shall have the power to hear any evidence concerning the suspension and will ensure the suspended member is given the opportunity to state their case. The Extraordinary General Meeting may then act as considered after hearing all the evidence. Only those attending the meeting will have a vote.
The suspended member will not visit The Club premises or take part in any club activity. Suspension or Disciplinary action within any other club, group or faction will not be a reason for disciplinary action by the club. The committee shall have the power to expel any member whose conduct, in the opinion of at least three-quarters of the full committee, renders that person unfit to be a member of the club.
All members shall abide by the constitution of the Club. The Committee shall have power to expel any member whose conduct, in the opinion of at least three-quarters of the full Committee, renders that person unfit to be a member of the Club.
No member shall be expelled without first being given the opportunity to appear before the committee.
Subscriptions -Â
a. The annual subscription for membership has been set by the Committee at a rate of £15.00 per annum. All membership fees to be paid by the end of January each year.
b. In addition to the annual subscription, a per meeting room charge (payable to the Club venue) of £5.00 is to be paid by all attendees.
b1. A 10% discount is applied to those who choose to pay by standing order or /Direct-Debit
c. All subscriptions shall be due and payable at the beginning of the financial year. Members in arrears have no voting rights.
d. The budget year shall be decided by the Committee.
e. A member shall be considered to have resigned from the Club, if, by the end of the budget year, the subscription has not been paid.
f. The Committee shall have the power to waive or reduce subscriptions in special circumstances for a period not exceeding 2 years at a time (4).
4. Finance
4. Finance
Club Expenditure
Club Expenditure
Purpose of Funds:
Purpose of Funds:
Both Club Treasury Monies & Community Grant Funds can only be used within the guidelines as outlined below, unanimously agreed by all committee members.
Both Club Treasury Monies & Community Grant Funds can only be used within the guidelines as outlined below, unanimously agreed by all committee members.
CLUB TREASURY (Monies from club memberships & weekly subscriptions)
CLUB TREASURY (Monies from club memberships & weekly subscriptions)
New Member generation
Existing members
Facilities
Equipment
Club hall fees & rent
Training Materials
Training Environment
Special Events
Advertising & Publicity
MB7ISK Costs
Club Shack
Training Delivery
Equipment to be shared from the community.
Advertising is to be paid for from club funds, except for community activities.
Community Grant Funds/Donations
Scouts Community
Schools
Clubs & Associations
Training Materials to be shared and paid for from the community funds
All monies received by the club shall be the responsibility of the Treasurer.
Withdrawals and spending of the said money will be decided upon by at least two members of the committee, by mutual agreement, at Club Meetings.
5. Membership of the Club Committee
5. Membership of the Club Committee
The Club's affairs shall be administered by a Committee elected at the Annual General Meeting. The Committee, in whom the Club's property shall be vested, shall consist of:
The Club's affairs shall be administered by a Committee elected at the Annual General Meeting. The Committee, in whom the Club's property shall be vested, shall consist of:
a. A Chair who will preside at all meetings at which he is present.
a. A Chair who will preside at all meetings at which he is present.
b. A Club Secretary who will handle:
b. A Club Secretary who will handle:
i. keeping the minutes of all meetings of the Club.
i. keeping the minutes of all meetings of the Club.
ii. ensuring that all correspondence is correctly handled.
ii. ensuring that all correspondence is correctly handled.
iii. keeping the definitive register of members and honorary members.
iii. keeping the definitive register of members and honorary members.
iv. supporting a register of Club equipment.
iv. supporting a register of Club equipment.
c. A Treasurer, who will handle
c. A Treasurer, who will handle
i. keeping the Club's accounts.
i. keeping the Club's accounts.
ii. advising the Committee on all financial matters.
ii. advising the Committee on all financial matters.
iii. preparing the accounts for audit and presenting them at the AGM.
iii. preparing the accounts for audit and presenting them at the AGM.
6. Committee Standing Orders
6. Committee Standing Orders
The quorum for the Committee shall be 3 members
The quorum for the Committee shall be 3 members
In the absence of a quorum, business may be dealt with, but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.
In the absence of a quorum, business may be dealt with, but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.
Committee meetings may be called by the Chair, the Secretary, or any vote.
Committee meetings may be called by the Chair, the Secretary, or any vote.
7. Annual General Meeting
7. Annual General Meeting
a. The Annual General Meeting shall normally be held at the beginning of each budget year. At least 21 days' notice shall be given to each member via email.
a. The Annual General Meeting shall normally be held at the beginning of each budget year. At least 21 days' notice shall be given to each member via email.
b. The quorum for the meeting shall be 3 paid-up members.
b. The quorum for the meeting shall be 3 paid-up members.
c. The agenda for the meeting shall be:
c. The agenda for the meeting shall be:
i. Apologies for absence
i. Apologies for absence
ii. Minutes of the earlier AGM
ii. Minutes of the earlier AGM
iii. Chair's report
iii. Chair's report
iv. Club Secretary's report
iv. Club Secretary's report
v. Treasurer's report
v. Treasurer's report
vi. Election of the new Committee
vi. Election of the new Committee
vii. Election of auditors
vii. Election of auditors
viii. Other busines
viii. Other busines
d. Items (I) to (v) shall be chaired by the outgoing Chair, item (vi) by an acting Chair who is not standing for election to office, and the remaining business by the newly elected Chair.
d. Items (I) to (v) shall be chaired by the outgoing Chair, item (vi) by an acting Chair who is not standing for election to office, and the remaining business by the newly elected Chair.
e. Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously via email.
e. Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously via email.
f. Items to be raised by members under other business must be notified to the Club Secretary not less than 21 days before the AGM
f. Items to be raised by members under other business must be notified to the Club Secretary not less than 21 days before the AGM
8. Extraordinary General Meeting
8. Extraordinary General Meeting
a. Extraordinary General Meetings may be called by the Committee or not less than 3 members of the Club, the date of the meeting being the earliest convenient as decided by the Committee.
a. Extraordinary General Meetings may be called by the Committee or not less than 3 members of the Club, the date of the meeting being the earliest convenient as decided by the Committee.
At least 28 days' notice via email must be given to the Secretary, who in turn shall give members at least 14 days' notice Via Email of the agenda. No other business may be transacted at the EGM.
At least 28 days' notice via email must be given to the Secretary, who in turn shall give members at least 14 days' notice Via Email of the agenda. No other business may be transacted at the EGM.
b. The quorum for the EGM shall be 3
b. The quorum for the EGM shall be 3
9. Amendments to the Constitution
9. Amendments to the Constitution
The constitution may be amended only at an EGM called for that purpose.
The constitution may be amended only at an EGM called for that purpose.
10. Winding-up of the Society
10. Winding-up of the Society
a. The decision to wind up the Club may be taken only at an EGM.
a. The decision to wind up the Club may be taken only at an EGM.
b. The funds of the Club shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by members at the final EGM
b. The funds of the Club shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by members at the final EGM
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